Using this website.

Who provides what

FileMyDefence is a website brand operated by Minymata, Inc.. All legal services, advice, quotes, engagement agreements and fees are provided by Steven J. Rombis, a licensed Ontario Paralegal practice, and are governed by its engagement agreement with you.

Sending an inquiry

Submitting an inquiry or uploading a document does not create a Paralegal-client relationship, does not file anything with a court or tribunal, and does not protect a deadline. The relationship begins when the Paralegal accepts your matter in writing.

Fees shown on the site

Starting fees are proposed amounts for the listed stage. Your written offer states the exact fee, tax and scope. Fees do not guarantee any outcome.

Quotes and payments

A quote in your portal states the fee, tax, scope and the amount payable on acceptance. A retainer paid in advance of work is held in the Paralegal's trust account until the work it covers is done. Accepting a quote records the version of these terms you saw.

Booking and paying online

Some services have a fixed fee and can be booked and paid in one visit. When you book, you accept the fee and the scope shown on the booking page and choose a time. The fixed fee is the practice's fee for that service and is paid to the practice. Your booking is held until the Paralegal confirms it, normally within one business day. If the Paralegal cannot take your matter, for example because of a conflict, the booking is cancelled and the fee is refunded in full to the way you paid.

Card payments

Card payments are taken on the secure page of the practice's payment provider, Stripe. Card numbers are entered there and never reach this website. Interac e-Transfer is accepted as shown on your booking or payment request.

Appointments

A time you request or book is held for you but is confirmed only when the Paralegal confirms it; you are emailed when that happens. You can change or cancel a time from your portal. The practice may cancel or move an appointment and will tell you why.

Email and messages

By giving your email address you agree that the practice may email you sign-in codes, confirmations, appointment reminders and notices that something is waiting in your portal. Documents and advice stay in the portal rather than in email.

Other languages

If you prefer to communicate in another language, the practice may use translators and translation tools with your agreement. Anyone involved is bound by the same confidentiality as the practice.

Accounts and security

Keep your sign-in details private and tell the practice at once if you believe your account has been accessed by someone else.

The website operator

Minymata, Inc. provides and maintains the website and portal as software for the practice. It does not give legal advice, is not a party to your engagement with the practice, and is not responsible for the legal services provided. These terms are governed by the laws of Ontario and Canada.

Terms version 2026-11-13.